Director of Administration and Compliance

Website Saving Grace Ministries

Position: Director of Administration and Compliance
Schedule: Monday-Friday- 9:00AM-4:00PM
Direct Supervisor: CEO
Location: 2025 Bailey Ave., Buffalo, NY 14211

Job Functions

Human Resources

  • Responsible for job postings, soliciting and conducting interviews with candidates, and onboarding hired candidates.
  • Manage employee files that include sensitive information requiring confidentiality.
  • Track employee time off internally.
    • Answer employee questions related to time off and related policies.
  • Process donation receipts for vendors or individuals requesting them, as well as thank you letters to all donors.
  • Coordinate necessary employee trainings when required (e.g. CPR).
  • Write reports for employee incidents/accidents.
  • Coordinate office schedule changes/holidays with all staff.
  • Have a deep understanding of the employee handbook, and periodically review policies to ensure they are up to date with NYS law.
  • Manage employee benefit distribution and meet annually with benefit administrators to discuss benefit renewals.

Communications

  • Coordinate pickups with potential donors and staff members.
  • Communicate with vendors and contract partners via email, phone, or occasional in-person meetings.
  • Contribute to Saving Grace‚Äôs quarterly newsletter sent out to the donor base and local partners.
    • Content writing, editing, and formatting
  • Send communications to Elim Fellowship Buffalo regarding upcoming events.

Finance/Accounting

  • Organize donation checks in an appropriate manner before handing them over to accounting to be processed.
  • Manage a weekly petty cash fund for program staff.
  • Contribute to both corporate and programmatic budgets.
  • Develop a basic knowledge of the SGM accounting system.
  • Order office supplies when necessary.
  • Handle confidential information related to both company and employee finances.
  • Assist in annual audit preparation when necessary.
  • Demonstrate proficiency with the corporate payroll processing system

Contract Compliance

  • Manage local and state funding contracts, including but not limited to:
    • Quarterly and annual data reporting
    • Monthly/quarterly financial billing for reimbursement
    • Annual financial reports
  • Be the onsite representative for annual inspections by local or state contractors.
    • Coordinate inspection preparation/corrective action with maintenance.
  • Act as a point of contact for all contractors and manage contractor relationships.
  • Provide programmatic oversight/guidance to the staff implementing each contract.

Grant Funding

  • Contribute to new grant/RFP applications
    • Writing
    • Editing
    • Gathering Documentation
  • Manage any post-award reporting required by a grant

Salary Range: $48,000-$52,000 per year.

Benefits:

  • Health Insurance
  • Dental Insurance
  • Paid Vacation Days
  • Personal Days
  • Paid Sick Days
  • Health Reimbursement Account
  • Health Savings Account

To apply for this job please visit sgmworld.org.